Tender Specialist

Posted Date 23 days ago
Location Dubai
Job Reference 30705
Salary 0.0
This is a Contract Role through ManpowerME - 12 months renewable contract 
  • As a tender coordinator you will be responsible for the administration of commercial tenders, from reviewing the initial request to tracking and managing the tender process to submitting the final quotations/bids to purchasers.
  • You will be working in a small team which reports directly to the General Manager - Middle East & Africa
Tender Specialist tasks will consist of, but are not limited to the following:
  • Coordinate the tender process within the tender team, set deadlines and responsibilities
  • Communicate with international clients on the tender process
  • Communicate internally, prepare for and conduct internal meetings for each bid with all applicable stakeholders (Commercial, Finance, Customer Service, Logistics, Quality, Export Control, Ethics & Compliance and Legal)
  • Reviewing contractual terms and conditions
  • Maintaining the administration of the tenders within a tender management tool
  • Prepare bid and performance bonds if required
  • Review and format draft quotations/bids in order to comply with guidelines and purchaser requirements
  • Obtain feedback from purchasers when tenders are unsuccessful and enter data of tenders in the tender management tool (competitor and price information, reason for not quoting)
  • Strive to continuously improve the tender process
  • Generate reports from tender management tool

Looking for an energetic and socially skilled individual, who is able to multitask, and set priorities. Further, the ideal candidate should meet the following criteria:

  • Higher education
  • Excellent English communication skills both written and verbal; French is an advantage
  • Proficient in Word, Excel, Outlook and PowerPoint
  • Positive, can-do attitude, with the ability to work under pressure to tight deadlines
  • Prior experience with providing administrative support, ideally in a sales or commercial environment
  • Customer focus
  • Strong power of analysis
  • Excellent organizational skills
  • Eye for detail
  • Self-starter able to work independently and in teams