Tender Specialist

Posted Date 23 days ago
Location Dubai
Job Reference 30705
Salary 0.0
This is a Contract Role through ManpowerME - 12 months renewable contract 
  • As a tender coordinator you will be responsible for the administration of commercial tenders, from reviewing the initial request to tracking and managing the tender process to submitting the final quotations/bids to purchasers.
  • You will be working in a small team which reports directly to the General Manager - Middle East & Africa
Responsibilities:
Tender Specialist tasks will consist of, but are not limited to the following:
  • Coordinate the tender process within the tender team, set deadlines and responsibilities
  • Communicate with international clients on the tender process
  • Communicate internally, prepare for and conduct internal meetings for each bid with all applicable stakeholders (Commercial, Finance, Customer Service, Logistics, Quality, Export Control, Ethics & Compliance and Legal)
  • Reviewing contractual terms and conditions
  • Maintaining the administration of the tenders within a tender management tool
  • Prepare bid and performance bonds if required
  • Review and format draft quotations/bids in order to comply with guidelines and purchaser requirements
  • Obtain feedback from purchasers when tenders are unsuccessful and enter data of tenders in the tender management tool (competitor and price information, reason for not quoting)
  • Strive to continuously improve the tender process
  • Generate reports from tender management tool
Requirements:

Looking for an energetic and socially skilled individual, who is able to multitask, and set priorities. Further, the ideal candidate should meet the following criteria:

  • Higher education
  • Excellent English communication skills both written and verbal; French is an advantage
  • Proficient in Word, Excel, Outlook and PowerPoint
  • Positive, can-do attitude, with the ability to work under pressure to tight deadlines
  • Prior experience with providing administrative support, ideally in a sales or commercial environment
  • Customer focus
  • Strong power of analysis
  • Excellent organizational skills
  • Eye for detail
  • Self-starter able to work independently and in teams