Senior_Officer - Purchasing

Posted Date about 2 months ago
Location Dubai
Job Reference 30915
Salary 0.0
Our client a fast-paced FinTech Enterprise servicing consumers and Entities (Govt/Private) in the Financial Sector in the UAE is looking to hire a Purchasing Officer.

Role Summary
The Purchasing Officer role is to perform procurement of goods and services for the company administratively and technically ensuring end-user requirements are met in terms of timeline, cost, specifications in accordance with policies and procedures. Also, to perform a wide array of support tasks, requiring initiative and maintaining confidentiality.

Main Duties and Responsibilities

•    Registers the new suppliers after performing due diligence on vendors invited for various services before the invitation is sent to the vendors to review their capability and credibility to fulfil the requirements of the Purchasing type and also updates the existing supplier database in the ERP system. 
•    Evaluates the active suppliers with the coordination of Divisional Heads under the supervision of Line Manager.
•    Processes the purchase requests ensuring the business category, justification, scope of work and availability of budget are in line with company standard purchasing policies.
•    Analyses the PR whether RFQ or RFP is required and process as per procurement policy.
•    Manages the direct purchase, RFQ, exceptions and RFP with the coordination of Line Manager and maintaining all the record of RFQ and RFP from floating the tenders to signing the contract for audit purpose.
•    Issues the purchase orders as per delegation of authority through ERP system.
•    Ensures updating the Delivery Acceptance Certificate (DAC) on receipt of Goods/Services.
•    Prepares reports on monthly basis highlighting department’s wise PO issued and further analysis.
•    Understands and implements the ERP smoothly.
•    Conduct key vendors & others performance evaluations.
•    Prepares and updates the Annual Purchasing plan for the year.
•    Updating of vendor registration on regular basis.
•    Other Duties as required by Management from time to time.

Experience & Knowledge

1. Minimum experience of 3 years in procurement or equivalent.
2. Experience in dealing with suppliers.
3. Experience in Banking sector/ financial services industry.
4. Experience in use of common business software applications.
5. Knowledge of commercial agreements and business frameworks.

Education & Skills

1. Bachelor’s degree in Business Administration or equivalent
2. International certification in Procurement and Supply chain Management 
3. Bilingual in Arabic and English.
5. Strong teamwork management skills 
6. Excellent communication and presentation skills for all levels
7. Industry certifications or specializations
8. Influencing and negotiation skills

Abilities

1. Able to deal with varied tasks and to work under pressure to meet deadlines and targets.
2. Able to work effectively and responsibly without close supervision.
3. Demonstrates critical thinking and problem-solving capabilities.
4. Applies a structured and systematic approach to problems.