Executive Assistant

Posted Date 15 days ago
Location Dubai
Job Reference 32506
Salary 0.0

About the Role:

The primary responsibility of the Executive Assistant will be to provide efficient and high level of administrative support to senior leadership teams in all executive-related administrative tasks.

Duties and Responsibilities:

  • Calendar, meetings management (scheduling, sending reminders, managing logistics and organizing catering).
  • Serve as a focal contact person of intercontinental regions.
  • Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
  • Coordinate travel arrangements and relocation/emigration formalities (when required).
  • Process expense reports and reimbursement claims.
  • Manage all preparation aspects of agenda/events/conferences/team meetings.
  • Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
  • Upon request, coordinate some tasks with facilities management and IT team.
  • Handle highly confidential and sensitive information.

 

Desired Characteristics:

  • Extremely well organized, with attention to details, yet able to multi-task in an environment of changing priorities.
  • Intellectually sharp, able to grasp concepts and think/learn quickly.
  • Understanding of lean concepts: continuous improvement by making incremental and sustainable changes.
  • Calm under pressure
  • Team player
  • Familiarity and working knowledge of Intranet, OneHR, Concur and other relevant applications will be highly desirable.


Qualifications/Requirements:

  • Minimum of 8 years of EA/PA/Executive Secretary experience, most of it in an international corporate or MNC environment.
  • Advanced user of Microsoft Word and PowerPoint applications as well as use of the internet and web applications.
  • Basic level of Excel application to create charts, diagrams, and tables of data.
  • Strong demonstrated verbal and written communication skills.
  • Project & time management skills. Ability to meet deadlines.
  • Well-organized with a sense of urgency.
  • Excellent administrative and interpersonal skills, with ability and confidence to effectively interact with senior management and high-profile clients.